Sample expense accounts in quickbooks

sample expense accounts in quickbooks

An example of this is to create a “Parent” account named “Payroll Expenses”, then create a “Child” account named “Wages”. This “Wages”. For example, trust accounts are often used by attorneys to keep track of expense money their customers have given them. Often, to keep the. Using "Classes" in QuickBooks to Track: Locations, Projects, Divisions If you need like Accounts Receivable and Accounts Payable reports by class. Examples Be careful not to duplicate the Chart of Accounts with classes – What I caution.

Sample expense accounts in quickbooks - you

NOTE: if you are looking for Hector’s “Ultimate Chart of Accounts for QuickBooks” go to this page

This YouTube video will explain how to use this list and how you can import a list of accounts into your QuickBooks Online:

Here is a list of all the default accounts you can create with QuickBooks Online using the Account Type + Detail Type workflow:
NOTE: you can purchase an importable excel version of this chart of accounts

BALANCE SHEET ACCOUNTS

Account TypeAccount NameDescription
BankCash on handUse a Cash on hand account to track cash your company keeps for occasional expenses, also called petty cash.
To track cash from sales that have not been deposited yet, use a pre-created account called Undeposited funds, instead.
BankCheckingUse Checking accounts to track all your checking activity, including debit card transactions.
Each checking account your company has at a bank or other financial institution should have its own Checking type account in QuickBooks Online
BankMoney MarketUse Money market to track amounts in money market accounts.
For investments, see Other Current Assets, instead.
BankRents Held in TrustUse Rents held in trust to track deposits and rent held on behalf of the property owners.
Typically only property managers use this type of account.
BankSavingsUse Savings accounts to track your savings and CD activity.
Each savings account your company has at a bank or other financial institution should have its own Savings type account. For investments, see Other Current Assets, instead.
BankTrust accountUse Trust accounts for money held by you for the benefit of someone else.
For example, trust accounts are often used by attorneys to keep track of expense money their customers have given them. Often, to keep the amount in a trust account from looking like it’s yours, the amount is offset in a “contra” liability account (a Current Liability).
Accounts Receivable (A/R)Accounts Receivable (A/R)Accounts receivable (also called A/R, Debtors, or Trade and other receivables) tracks money that customers owe you for products or services, and payments customers make. QuickBooks Online automatically creates one Accounts receivable account for you. Most businesses need only one. Each customer has a register, which functions like an Accounts receivable account for each customer.
Other Current AssetsAllowance for Bad DebtsUse Allowance for bad debts to estimate the part of Accounts receivable you think you might not collect.
Use this only if you are keeping your books on the accrual basis.
Other Current AssetsDevelopment CostsUse Development costs to track amounts you deposit or set aside to arrange for financing, such as an SBA loan, or for deposits in anticipation of the purchase of property or other assets.
When the deposit is refunded, or the purchase takes place, remove the amount from this account.
Other Current AssetsEmployee Cash AdvancesUse Employee cash advances to track employee wages and salary you issue to an employee early, or other non-salary money given to employees.
If you make a loan to an employee, use the Other current asset account type called Loans to others, instead.
Other Current AssetsInventoryUse Inventory to track the cost of goods your business purchases for resale.
When the goods are sold, assign the sale to a Cost of goods sold account.
Other Current AssetsInvestment – Mortgage/Real Estate LoansUse Investments – Mortgage/real estate loans to show the balances of any mortgage or real estate loans your business has made or purchased.
Other Current AssetsInvestment – Tax-Exempt SecuritiesUse Investments – Tax-exempt securities for investments in state and local bonds, or mutual funds that invest in state and local bonds.
Other Current AssetsInvestment – U.S. Government ObligationsUse Investments – U.S. government obligations for bonds issued by the U.S. government.
Other Current AssetsInvestments – OtherUse Investments – Other to track the value of investments not covered by other investment account types. Examples include publicly-traded stocks, coins, or gold.
Other Current AssetsLoans to OthersUse Loans to others to track money your business loans to other people or businesses.
This type of account is also referred to as Notes Receivable. For early salary payments to employees, use Employee cash advances, instead.
Other Current AssetsLoans To OfficersIf you operate your business as a Corporation or S Corporation, use Loans to stockholders to track money your business loans to its stockholders.
Other Current AssetsLoans to StockholdersIf you operate your business as a Corporation or S Corporation, use Loans to stockholders to track money your business loans to its stockholders.
Other Current AssetsOther Current AssetsUse Other current assets for current assets not covered by the other types. Current assets are likely to be converted to cash or used up in a year.
Other Current AssetsPrepaid ExpensesUse Prepaid expenses to track payments for expenses that you won’t recognize until your next accounting period.
When you recognize the expense, make a journal entry to transfer money from this account to the expense account.
Other Current AssetsRetainageUse Retainage if your customers regularly hold back a portion of a contract amount until you have completed a project.  This type of account is often used in the construction industry, and only if you record income on an accrual basis.
Other Current AssetsUndeposited FundsUse Undeposited funds for cash or checks from sales that haven’t been deposited yet.
For petty cash, use Cash on hand, instead.
Other Current AssetsUncategorized AssetDefault account created by QuickBooks Online to assign unknown balance sheet transfers. CANNOT BE DELETED
Fixed AssetsAccumulated AmortizationUse Accumulated amortization to track how much you amortize intangible assets.
Fixed AssetsAccumulated DepletionUse Accumulated depletion to track how much you deplete a natural resource.
Fixed AssetsAccumulated DepreciationUse Accumulated depreciation to track how much you depreciate a fixed asset (a physical asset you do not expect to convert to cash during one year of normal operations).
Fixed AssetsBuildingsUse Buildings to track the cost of structures you own and use for your business. If you have a business in your home, consult your accountant or IRS Publication 587.
Use a Land account for the land portion of any real property you own, splitting the cost of the property between land and building in a logical method. A common method is to mimic the land-to-building ratio on the property tax statement.
Fixed AssetsDepletable AssetsUse Depletable assets to track natural resources, such as timberlands, oil wells, and mineral deposits.
Fixed AssetsFixed Asset ComputersComputers purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFixed Asset CopiersCopiers and/or Copying Equipment purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFixed Asset FurnitureFurniture purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFixed Asset Other Tools EquipmentOther Tools and Equipment purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFixed Asset PhonePhones and Phone Systems purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFixed Asset Photo VideoPhoto and Video Equipment purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFixed Asset SoftwareSoftware purchased and tracked as a Fixed Asset in the balance sheet to track its value and depreciation over time, instead of expensed.  Typically amounts are above IRS safe harbor thresholds such as $2,500; see Notice 2015-82 from IRS
Fixed AssetsFurniture & FixturesUse Furniture & fixtures to track any furniture and fixtures your business owns and uses, like a dental chair or sales booth.
Fixed AssetsIntangible AssetsUse Intangible assets to track intangible assets that you plan to amortize. Examples include franchises, customer lists, copyrights, and patents.
Fixed AssetsLandUse Land for land or property you don’t depreciate. If land and building were acquired together, split the cost between the two in a logical way. One common method is to use the land-to-building ratio on the property tax statement. For land you use as a natural resource, use a Depletable assets account, instead.
Fixed AssetsLeasehold ImprovementsUse Leasehold improvements to track improvements to a leased asset that increases the asset’s value. For example, if you carpet a leased office space and are not reimbursed, that’s a leasehold improvement.
Fixed AssetsMachinery & EquipmentUse Machinery & equipment to track computer hardware, as well as any other non-furniture fixtures or devices owned and used for your business.
This includes equipment that you ride, like tractors and lawn mowers. Cars and trucks, however, should be tracked with Vehicle accounts, instead.
Fixed AssetsOther fixed assetsUse Other fixed asset for fixed assets that are not covered by other asset types.
Fixed assets are physical property that you use in your business and that you do not expect to convert to cash or be used up during one year of normal operations.
Fixed AssetsVehiclesUse Vehicles to track the value of vehicles your business owns and uses for business. This includes off-road vehicles, air planes, helicopters, and boats.
If you use a vehicle for both business and personal use, consult your accountant or the IRS to see how you should track its value.
Other AssetsAccumulated Amortization of Other AssetsUse Accumulated amortization of other assets to track how much you’ve amortized asset whose type is Other Asset.
Other AssetsGoodwillUse Goodwill only if you have acquired another company. It represents the intangible assets of the acquired company which gave it an advantage, such as favorable government relations, business name, outstanding credit ratings, location, superior management, customer lists, product quality, or good labor relations.
Other AssetsLease BuyoutUse Lease buyout to track lease payments to be applied toward the purchase of a leased asset.
You don’t track the leased asset itself until you purchase it.
Other AssetsLicensesUse Licenses to track non-professional licenses for permission to engage in an activity, like selling alcohol or radio broadcasting.
For fees associated with professional licenses granted to individuals, use a Legal & professional fees expense account, instead.
Other AssetsOrganizational CostsUse Organizational costs to track costs incurred when forming a partnership or corporation.
The costs include the legal and accounting costs necessary to organize the company, facilitate the filings of the legal documents, and other paperwork.
Other AssetsOther Long-term AssetsUse Other long-term assets to track assets not covered by other types.
Long-term assets are expected to provide value for more than one year
Other AssetsSecurity DepositsUse Security deposits to track funds you’ve paid to cover any potential costs incurred by damage, loss, or theft.
The funds should be returned to you at the end of the contract. If you collect deposits, use an Other current liabilities account type (an Other current liability account).
Accounts Payable (A/P)Accounts Payable (A/P)Accounts payable (also called A/P) tracks amounts you owe to your vendors and suppliers.
QuickBooks Online automatically creates one Accounts Payable account for you. Most businesses need only one.
Credit CardCredit CardCredit card accounts track the balance due on your business credit cards.
Create one Credit card account for each credit card account your business uses.
Other Current LiabilitiesFederal Income Tax PayableUse Federal Income Tax Payable if your business is a corporation, S corporation, or limited partnership keeping records on the accrual basis.
This account tracks income tax liabilities in the year the income is earned.
Other Current LiabilitiesInsurance PayableUse Insurance payable to keep track of insurance amounts due.
This account is most useful for businesses with monthly recurring insurance expenses such as Workers’ Compensation.
Other Current LiabilitiesLine of CreditUse Line of credit to track the balance due on any lines of credit your business has. Each line of credit your business has should have its own Line of credit account.
Other Current LiabilitiesLoan PayableUse Loan payable to track loans your business owes which are payable within the next twelve months.
For longer-term loans, use the Long-term liability called Notes payable, instead.
Other Current LiabilitiesOther Current LiabilitiesUse Other current liabilities to track liabilities due within the next twelve months that do not fit the Other current liability account types.
Other Current LiabilitiesPayroll ClearingUse Payroll clearing to keep track of any non-tax amounts that you have deducted from employee paychecks or that you owe as a result of doing payroll. When you forward money to the appropriate vendors, deduct the amount from the balance of this account.
Do not use this account for tax amounts you have withheld or owe from paying employee wages. For those amounts, use the Payroll tax payable account instead.
Other Current LiabilitiesPayroll Tax PayableUse Payroll tax payable to keep track of tax amounts that you owe to Federal, State, and Local government agencies as a result of paying wages and taxes you have withheld from employee paychecks. When you forward the money to the government agency, deduct the amount from the balance of this account.
Other Current LiabilitiesPrepaid Expenses PayableUse Prepaid expenses payable to track items such as property taxes that are due, but not yet deductible as an expense because the period they cover has not yet passed.
Other Current LiabilitiesRents in trust – LiabilityUse Rents in trust – liability to offset the Rents in trust amount in assets.
Amounts in these accounts are held by your business on behalf of others. They do not belong to your business, so should not appear to be yours on your balance sheet. This “contra” account takes care of that, as long as the two balances match.
Other Current LiabilitiesSales Tax PayableUse Sales tax payable to track sales tax you have collected, but not yet remitted to the State
Other Current LiabilitiesState/Local Income Tax PayableUse State/local income tax payable if your business is a corporation, S corporation, or limited partnership keeping records on the accrual basis. This account tracks income tax liabilities in the year the income is earned.
Other Current LiabilitiesTrust Accounts – LiabilitiesUse Trust accounts – liabilities to offset Trust accounts in assets.
Amounts in these accounts are held by your business on behalf of others. They do not belong to your business, so should not appear to be yours on your balance sheet. This “contra” account takes care of that, as long as the two balances match.
Other Current LiabilitiesUndistributed TipsThese are for retail businesses that receive Tips from customers, but are payable (or a portion is) to Employees
Long Term LiabilitiesNotes PayableUse Notes payable to track the amounts your business owes in long-term (over twelve months) loans.
For shorter loans, use the Other current liability account type called Loan payable, instead.
Long Term LiabilitiesOther Long Term LiabilitiesUse Other long term liabilities to track liabilities due in more than twelve months that don’t fit the other Long-term liability account types.
Long Term LiabilitiesShareholder Notes PayableUse Shareholder notes payable to track long-term loan balances your business owes its shareholders.
EquityAccumulated AdjustmentS corporations use this account to track adjustments to owner’s equity that are not attributable to net income. S Corporations Only
EquityCommon StockCorporations use Common stock to track shares of its common stock in the hands of shareholders. The amount in this account should be the stated (or par) value of the stock. All Entities
EquityEstimated TaxesPersonal Income Taxes pre-paid by the entity in behalf of owners, shareholders, and/or partners. All Entities
EquityHealthcarePersonal healthcare expenses paid in behalf of owners, shareholders, and/or partners. All Entities
EquityOpening Balance EquityQuickBooks Online creates this account the first time you enter an opening balance for a balance sheet account.
As you enter opening balances, QuickBooks Online records the amounts in Opening balance equity. This ensures that you have a correct balance sheet for your company, even before you’ve finished entering all your company’s assets and liabilities. All Entities
EquityOwner’s EquityS corporations use Owner’s equity to show the cumulative net income or loss of their business as of the beginning of the fiscal year. S Corporations Only
EquityPaid-In Capital or SurplusCorporations use Paid-in capital to track amounts received from shareholders in exchange for stock that are over and above the stock’s stated (or par) value. C Corporations Only
EquityPartner ContributionsPartnerships use Partner contributions to track amounts partners contribute to the partnership during the year. Partnerships Only
EquityPartner DistributionsPartnerships use Partner distributions to track amounts distributed by the partnership to its partners during the year.
Don’t use this for regular payments to partners for interest or service. For regular payments, use a Guaranteed payments account (a Expense account in Payroll expenses), instead. Partnerships Only
EquityPartner’s EquityPartnerships use Partner’s equity to show the income remaining in the partnership for each partner as of the end of the prior year. Partnerships Only
EquityPersonal ExpenseAny expenses made by the business that would otherwise be personal expenses paid in behalf of owners, shareholders, and/or partners. All Entities
EquityPersonal IncomeAny Income received by the business that would otherwise be personal income to owners, shareholders, and/or partners. All Entities
EquityPreferred StockCorporations use this account to track shares of its preferred stock in the hands of shareholders. The amount in this account should be the stated (or par) value of the stock.  C Corporations Only
EquityRetained EarningsQuickBooks Online adds this account when you create your company.
Retained earnings tracks net income from previous fiscal years. QuickBooks Online automatically transfers your profit (or loss) to Retained earnings at the end of each fiscal year. CANNOT BE DELETED. All Entities
EquityTreasury StockCorporations use Treasury stock to track amounts paid by the corporation to buy its own stock back from shareholders. C Corporations Only
EquityDividends PaidCorporations use this to pay their shareholders a portion of the profits. C Corporations Only

 

PROFIT AND LOSS ACCOUNTS

IncomeDiscounts/Refunds GivenUse Discounts/refunds given to track discounts you give to customers.
This account typically has a negative balance so it offsets other income.For discounts from vendors, use an expense account, instead.
IncomeNon-Profit IncomeUse Non-profit income to track money coming in if you are a non-profit organization.
IncomeOther Primary IncomeUse Other primary income to track income from normal business operations that doesn’t fall into another Income type.
IncomeSalesGeneral revenue account to track all sales. CANNOT BE DELETED.
IncomeSales of Product IncomeUse Sales of product income to track income from selling products. This can include all kinds of products, like crops and livestock, rental fees, performances, and food served.
IncomeService/Fee IncomeUse Service/fee income to track income from services you perform or ordinary usage fees you charge.
For fees customers pay you for late payments or other uncommon situations, use an Other Income account type called Other miscellaneous income, instead.
IncomeUnapplied Cash Payment IncomeUnapplied Cash Payment Income reports the Cash Basis income from customers payments you’ve received but not applied to invoices or charges. In general, you would never use this directly on a purchase or sale transaction. The IRS calls this “Constructive Receipt Income.” See Publication 538.
IncomeUncategorized IncomeDefault Account created by QuickBooks Online to assign unknown bank deposits. CANNOT BE DELETED
Cost of Goods SoldCost of labor – COSUse Cost of labor – COS to track the cost of paying employees to produce products or supply services.
It includes all employment costs, including food and transportation, if applicable.
Cost of Goods SoldEquipment Rental – COSUse Equipment rental – COS to track the cost of renting equipment to produce products or services.
If you purchase equipment, use a Fixed Asset account type called Machinery and equipment.
Cost of Goods SoldOther Costs of Services – COSUse Other costs of service – COS to track costs related to services you provide that don’t fall into another Cost of Goods Sold type.
Cost of Goods SoldShipping, Freight & Delivery – COSUse Shipping, freight & delivery – COGS to track the cost of shipping products to customers or distributors.
Cost of Goods SoldSupplies & Materials – COGSUse Supplies & materials – COGS to track the cost of raw goods and parts used or consumed when producing a product or providing a service.
ExpensesAdvertising/PromotionalUse Advertising/promotional to track money spent promoting your company. Usually: Ads, business cards, and other marketing costs
You may want different accounts of this type to track different promotional efforts (Yellow Pages, newspaper, radio, flyers, events, and so on).If the promotion effort is a meal, use Promotional meals instead.
ExpensesAutoUse Auto to track costs associated with vehicles.
You may want different accounts of this type to track gasoline, repairs, and maintenance.If your business owns a car or truck, you may want to track its value as a Fixed Asset, in addition to tracking its expenses.
ExpensesAuto:FuelFuel / Gas paid for business vehicle usage
ExpensesAuto:Parking and ToolsParking and Tools paid for business vehicle usage
ExpensesAuto:Auto InsuranceInsurance paid for business vehicle usage
ExpensesAuto:Auto Repairs and MaintenanceRepairs and Maintenance paid for business vehicle usage
ExpensesAuto:Auto Lease PaymentLease Payment paid for business vehicle usage.  For vehicles that are finances, you need to split the payment to pay off the bank loan (liability) and the interest (expense) for each payment.
ExpensesAuto:Mileage ReimbursementReimbursement for business use of vehicles to an employee of the business
ExpensesBad DebtsUse Bad debt to track debt you have written off.
ExpensesBank ChargesUse Bank charges for any fees you pay to financial institutions.
ExpensesCharitable ContributionsUse Charitable contributions to track gifts to charity. NOTE: These are generally NOT deductible by the business for Sole Proprietorships, S Corporations, and Partnerships (they might be deductible to the individual owners/partners).  C Corporations generally can deduct Charitable Contributions
ExpensesCost of LaborUse Cost of labor to track the cost of paying employees to produce products or supply services.
It includes all employment costs, including food and transportation, if applicable.This account is also available as a Cost of Goods Sold (COGS) account. Use this one for indirect/admin cost of labor or “casual overhead labor” for non-employees
ExpensesDues & subscriptionsUse Dues & subscriptions to track dues & subscriptions related to running your business.
You may want different accounts of this type for professional dues, fees for licenses that can’t be transferred, magazines, newspapers, industry publications, or service subscriptions.
ExpensesEntertainmentUse Entertainment to track events to entertain employees. If the event is a meal, use Entertainment meals, instead.  Generally, “Entertainment” is not deductible post-2018 tax law change
ExpensesEntertainment MealsUse Entertainment meals to track how much you spend on dining with your employees to promote morale.
If you dine with a customer to promote your business, use a Promotional meals account, instead. Be sure to include who you ate with and the purpose of the meal when you enter the transaction.  Meals are tricky for deductibility, Generally “working meals” are deductible up to 50%
ExpensesEquipment RentalUse Equipment rental to track the cost of renting equipment to produce products or services. This account is also available as a Cost of Goods (COGS) account.  This is is used, when the rental is NOT directly tied to customers or projects.
If you purchase equipment, use a Fixed Asset account type called Machinery and equipment.
ExpensesFinance costsThe cost of using credit to leverage a purchase, this is similar to Interest Expense, but some non-banking institutions call is “Finance Cost” instead.
ExpensesInsuranceUse Insurance to track insurance payments.
You may want different accounts of this type for different types of insurance (auto, general liability, and so on).  Health Insurance  paid for an owner or partner should be tracked separately for Sole Proprietorships, S Corporations, and Partnerships
ExpensesInterest PaidUse Interest paid for all types of interest you pay, including mortgage interest, finance charges on credit cards, or interest on loans.
ExpensesLegal & Professional FeesUse Legal & professional fees to track money to pay to professionals to help you run your business.
You may want different accounts of this type for payments to your accountant, lawyer, or other consultants.
ExpensesOffice/General Administrative ExpensesUse Office/general administrative expenses to track all types of general or office-related expenses.
ExpensesOther Business ExpensesFor any other expense that does not fit any other category in the Chart of Accounts.
ExpensesOther Miscellaneous Service CostUse Other miscellaneous service cost to track costs related to providing services that don’t fall into another Expense type.
This account is also available as a Cost of Goods Sold (COGS) account.  Use this one for indirect/admin misc. service costs only.
ExpensesUncategorized ExpenseDefault account created by QuickBooks Online to assign unknown bank or credit card expenses. CANNOT BE DELETED
ExpensesPayroll ExpensesUse Payroll expenses to track payroll expenses. You may want different accounts of this type for things like:
Compensation of officers
Workers compensation
Salaries and wages
Payroll taxes
ExpensesPayroll Expenses:Compensation of officersSubcategory of Payroll Expenses to track Gross Compensation of officers
ExpensesPayroll Expenses:Workers compensationSubcategory of Payroll Expenses to track Workers compensation Insurance
ExpensesPayroll Expenses:Salaries and wagesSubcategory of Payroll Expenses to track Gross Salaries and wages
ExpensesPayroll Expenses:Payroll taxesSubcategory of Payroll Expenses to track Employer paid Payroll taxes
ExpensesGuaranteed paymentsPayments made to partner(s) for services rendered in lew of Payroll and before calculating profitability for making partner’s distributions. Partnerships Only
ExpensesPromotional MealsUse Promotional meals to track how much you spend dining with a customer to promote your business.
Be sure to include who you ate with and the purpose of the meal when you enter the transaction.
ExpensesRent or Lease of BuildingsUse Rent or lease of buildings to track rent payments you make.
ExpensesRepair & MaintenanceUse Repair & maintenance to track any repairs and periodic maintenance fees.
You may want different accounts of this type to track different types repair & maintenance expenses (auto, equipment, landscape, and so on).
ExpensesShipping, Freight & DeliveryUse Shipping, freight & delivery to track the cost of shipping products to customers or distributors.
You might use this type of account for incidental shipping expenses, and the Cost of Goods Sold type of Shipping, freight & delivery account for direct costs.This account is also available as a Cost of Goods Sold account.  USe this account only for indirect/admin Shipping expenses
ExpensesSupplies & MaterialsUse Supplies & materials to track the cost of raw goods and parts used or consumed when producing a product or providing a service. This account is also available as a Cost of Goods Sold account.  USe this account only for indirect/admin Shipping expenses
ExpensesTaxes PaidUse Taxes paid to track taxes you pay.
You may want different accounts of this type for payments to different tax agencies (sales tax, state tax, federal tax).  Different taxes have different treatment towards calculating net income
ExpensesSales Tax PaidGenerally, Sales taxes are tracked in the Sales Tax Liability account with invoices that were used to collect sales tax from customers, but if a Sales Tax is paid as a cost of doing business, then this category could be used
ExpensesState Tax PaidSome entities pay state income tax, this would be the category to use for that
ExpensesFederal Tax PaidThis category can be used to track Federal Taxes paid quarterly or at year end; but only for the businesses Federal Income Tax (Generally only for C Corporations)
ExpensesTravelUse Travel to track travel costs.
For food you eat while traveling, use Travel meals, instead.
ExpensesTravel MealsUse Travel meals to track how much you spend on food while traveling.
If you dine with a customer to promote your business, use a Promotional meals account, instead.If you dine with your employees to promote morale, use Entertainment meals, instead.
ExpensesUnapplied Cash Bill Payment ExpenseUnapplied Cash Bill Payment Expense reports the Cash Basis expense from vendor payment checks you’ve sent but not yet applied to vendor bills. In general, you would never use this directly on a purchase or sale transaction. See IRS Publication 538.
ExpensesUtilitiesUse Utilities to track utility payments.
You may want different accounts of this type to track different types of utility payments (gas and electric, telephone, water, and so on).
ExpensesAsk My AccountantFlagged to review with your accountant.
ExpensesContractorsServices provided by 1099 contractors, such as landscapers, electricians, and web designers
ExpensesJob SuppliesSupplies you bought to complete a job (not products you sell to customers)
ExpensesLegal & Professional ServicesProfessional services including legal, financial, accounting, and payroll
ExpensesMeals & EntertainmentClient meals and entertainment and travel meals (business-related only)
ExpensesOffice Supplies & SoftwareOffice, kitchen, and bathroom supplies, including software under $2,500
ExpensesReimbursable ExpensesPurchases you made for a customer that they will reimburse
ExpensesRent & LeaseOffice space, storage, vehicle, machinery, and equipment rentals and leases (short or long-term)
ExpensesRepairs & MaintenanceRepairs, maintenance, and cleaning for office space and equipment
ExpensesTaxes & LicensesProperty and business taxes, licenses, memberships, and permits (not sales tax)
Other IncomeDividend IncomeUse Dividend income to track taxable dividends from investments.
Other IncomeInterest EarnedUse Interest earned to track interest from bank or savings accounts, investments, or interest payments to you on loans your business made.
Other IncomeOther Investment IncomeUse Other investment income to track other types of investment income that isn’t from dividends or interest.
Other IncomeOther Miscellaneous IncomeUse Other miscellaneous income to track income that isn’t from normal business operations, and doesn’t fall into another Other Income type.
Other IncomeTax-Exempt InterestUse Tax-exempt interest to record interest that isn’t taxable, such as interest on money in tax-exempt retirement accounts, or interest from tax-exempt bonds.
Other ExpenseAmortizationUse Amortization to track amortization of intangible assets.
Amortization is spreading the cost of an intangible asset over its useful life, like depreciation of fixed assets.You may want an amortization account for each intangible asset you have.
Other ExpenseDepreciationUse Depreciation to track how much you depreciate fixed assets.
You may want a depreciation account for each fixed asset you have.
Other ExpensePenalties & SettlementsUse Penalties & settlements to track money you pay for violating laws or regulations, settling lawsuits, or other penalties.

Quasi-Personal Expense Accounts (Home Office and Personal Vehicle)

Other ExpenseHome OfficeThis Home Office OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseHomeowner Rental InsuranceThis Homeowner Rental Insurance OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseMortgage Interest Home OfficeThis Mortgage Interest Home Office OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseOther Home Office ExpensesThis Other Home Office Expenses OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseOther Miscellaneous ExpenseUse Other miscellaneous expense to track unusual or infrequent expenses that don’t fall into another Other Expense type.
If an expense is directly related to providing a service, use an Expense type (not an Other Expense type) account called Other miscellaneous service cost.
Other ExpenseOther Vehicle ExpensesThis Other Vehicle Expenses OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseParking and TollsThis Parking and Tolls OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseRent and Lease Home OfficeThis Rent and Lease Home Office OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseRepairs and Maintenance Home OfficeThis Repairs and Maintenance Home Office OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseUtilities Home OfficeThis Utilities Home Office OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicleThis Vehicle OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicle InsuranceThis Vehicle Insurance OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicle LeaseThis Vehicle Lease OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicle LoanThis Vehicle Loan OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicle Loan InterestThis Vehicle Loan Interest OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicle RegistrationThis Vehicle Registration OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseVehicle RepairsThis Vehicle Repairs OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation
Other ExpenseWash and Road ServicesThis Wash and Road Services OTHER EXPENSE is used for expenses that can be mixed used with personal expenses, so they are categorized as ‘Other Expenses’ instead so they are looked like more closely by accountant for tax return preparation

 

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Источник: https://quickbooks-training.net/quickbooks-online-categories-chart-of-accounts/
sample expense accounts in quickbooks

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